On occasion, members may want to see the history of exactly what has happened to a document, task, or milestone. This information can be useful when tracking the progression of a document or task, or the work-flow patterns of a work group. It is possible within iMeet® Central to see whether activity has taken place within a particular document, task or milestone by using the Audit Log. A Company Administrator can enable this company wide to all workspaces, or a Workspace Administrator can enable Audit Logs for a single workspace.
Enabling the Audit Log
At the company level, this can be done by navigating to the company admin menu (gear icon in the top right) and selecting Company Setup > General > Workspace Defaults, selecting Yes for Enable Audit Log on Workspaces, and click Update.
This changes the default setting for any new workspace created, but can be applied to all workspaces currently in use across the company by checking the box labeled Apply this change to all existing Workspaces before clicking Update.
At the workspace level, this can be done by navigating to Settings > General Settings > Access & Security > selecting Yes for Enable Audit Log. After making your selection, click Update and the changes will apply only to that workspace.
Using the Audit Log
Once activated, a tab labeled Audit Log will appear at the bottom of the task, milestone or database record detail page.
For files located in the Files & Discussions, the audit log is available by clicking on the more tab while you are in the file preview mode.
The information available in the Audit Log begins once it has been enabled, there will be no information from before that point. The information within the Audit log will be available for 90 days, but can be downloaded as a CSV file at any time and will contain the data of up to 90 days.
Items which are tracked are Views, Downloads, Saves, Status Changes, Locked Files, Field Changes, Field Values, comments, subscribers, and email notifications sent to users. The log lists when the event took place with both date and time, who was involved, what the person did, and to what version of the the item. Audit logging is not available on discussions.